The Project Leader's Essential Resource Kit

Planning a Shoebox Packing Party doesn’t have to be overwhelming. This essential resource kit gives project leaders everything they need to invite guests, stay organized, and host a smooth, meaningful event from start to finish.

On this page you’ll find editable invitation flyers, a detailed Project Leader Resource Guide, a practical Event Checklist you can print or customize for your church, group, or community, and a helpful blog post with additional tips and support for project leaders.

Included Project Leader Resources

1. Editable Packing Party Invitation Flyers (PPTX)

Use these PowerPoint invitations to spread the word about your Shoebox Packing Party. Simply download, edit with your event details, and print or share digitally.

• Editable Shoebox Packing Party Flyer (PPTX)
  Personalize this flyer with:
  • Date and time of your event
  • Location and contact information
  • What to bring and any special instructions
  • QR code that links to an OCC video testimony

  Download the Editable Shoebox Packing Party Flyer (PPTX)

• 2026 Shoebox Packing Party Invite Flyer – 5" x 7" (PPTX)
  A postcard-sized invitation that’s easy to print, hand out, or tuck into bulletins. Customize the text to match your specific event.

  Download the 5" x 7" Shoebox Packing Party Invite (PPTX)

2. Shoebox Packing Party Project Leader Resource Guide (DOCX)

The Project Leader Resource Guide walks you through the entire process of hosting a Shoebox Packing Party. It’s designed to help you feel confident and prepared as you lead your group.

Inside the guide you’ll find:

• Planning tips and suggested timelines
• Ideas for promoting your event and encouraging participation
• Guidance for organizing stations, supplies, and volunteers
• Suggestions for sharing the vision and impact of shoebox gifts
• Follow-up ideas after your event is over

Download the Project Leader Resource Guide (DOCX)

3. Shoebox Packing Party Event Checklist (DOCX)

Use this printable checklist to stay on top of all the details before, during, and after your event. Check items off as you go so nothing gets missed.

The checklist covers:

• Supplies and materials you’ll need
• Room setup and packing station layout
• Volunteer roles and responsibilities
• Event flow and basic timing
• Cleanup and next steps after the party

Download the Packing Party Event Checklist (DOCX)

How to Use These Tools

1. Click each link above to download the PPTX and DOCX files to your computer.
2. Open the files in Microsoft PowerPoint or Word (or compatible software).
3. Customize the invitations, notes, and checklist with your own event details.
4. Print copies for your group or share the files digitally with your volunteers and participants.

Whether this is your first Shoebox Packing Party or you’ve led many events, this Project Leader’s Essential Resource Kit is here to save you time, keep you organized, and help you host a meaningful, well-coordinated packing party.